Privacy Statement

Miss Danielle van Rooyen

  1. INTRODUCTION
    1. This privacy policy sets out the basis on which any personal information I collect (hereinafter referred to as “collect” or “collection”) from you, or that you provide to me, will be used, stored and processed by me. Read the following carefully to understand my practice with regard to your personal information (as defined below) and how I will process it.

By adopting this privacy policy, I wish to assure you that the use of your personal information is lawful, reasonable, and relevant to my professional duties and practice activities. I will take reasonable steps to prevent unauthorised access to, or disclosure of, your personal information. However, I cannot guarantee that your personal information will be secure, despite our best efforts to protect it as required by law.

Below I explain how and when I collect and use personal information. If at any time you have enquiries that are not dealt with in this document, please contact me at info@daniellevanrooyen.co.za. You can also contact the accountants (Billing4U) at accounts@daniellevanrooyen.co.za. A copy of this policy is also available on my website at www.daniellevanrooyen.co.za

2. THE INFORMATION I COLLECT AND RECORD

    1. When I receive an enquiry, request, or instruction, I may request, receive, store, and record many details that are defined in POPIA as “personal information” and/or “special personal information”. I collect and record only the minimum of personal information that is required for me to attend to the request, enquiry, or instruction. In doing so, I comply with POPIA, in that I implement reasonable practices to ensure that the private information is protected.

3. YOUR PERSONAL INFORMATION WILL BE USED OR SHARED IN THE FOLLOWING WAYS

    1. I keep your personal information confidential and only use, process, share, record or delete it as required by POPIA, other legislation and/or the requirements of the service that I am providing to you and your family.
    2. I may share certain information with other service providers as part of my service delivery, but only if these service providers have a commensurate duty of protection or undertake to protect the personal information that I share with them for a particular purpose (Section 32 of the said Act). I only share such personal information as is required for the purposes of performing the tasks lawfully, following from and required by the task(s) I am mandated to perform.

4. OTHER INTERACTION WITH YOUR PERSONAL INFORMATION

    1. POPIA requires me to ensure that I hold correct and updated personal information and, hence, I may need to update your personal information from time to time and request your assistance in doing so. The request will be sent via email or otherwise, whichever is most reasonable in the circumstances.
    2. I use cloud this means that some of your personal information may be stored outside our national borders. I have obtained undertakings from the service provider that it would keep the personal information confidential, but cannot be held liable should they breach these undertakings.
    3. I will:
      1. not sell or give your personal information away or use it, other than in terms of this policy;
      2. retain the personal information only for as long as I am required by law to do

5. YOUR RIGHTS

    1. You may at any time request that I confirm what personal information I have relating to you and by whom it was accessed. I may charge a fee for the
    2. You may ask us to update or delete your information or to refrain from using it. Please note that if the information you ask me to delete is required by me for the purposes of a service that I am legitimately undertaking, it may result in me being unable to complete the service on your behalf or in which you are involved. Should any damage arise from your request in these circumstances, you indemnify me against any claim for damages that may follow as a result hereof.
    3. If I am by law required to retain any information, I will only delete the information once I have complied with the regulatory period for retaining the information.
    4. You may enquire from me about any particulars of your personal information that I have, and how, if at all, it was
    5. For any assistance in order to exercise your rights as explained in this paragraph, contact the undersigned, whose details appear in paragraph 1 hereof.

6. SECURITY BREACH

    1. My practice takes reasonable technical and organisational precautions against known security risks, but cannot accept any liability whatsoever for breach or loss of information due to criminal activity.
    2. I shall ascertain which data have become vulnerable as a result of any such criminal activity and notify you if such a breach may affect you, and will assist you to minimise any potential damage that you may suffer as a result, where possible. Such notification may take place by way of email or telephonic contact with you.

7. TYPES OF PERSONAL INFORMATION I COLLECT

    1. The types of personal information that I may collect include information necessary to provide my This may include personal information which contains identifiable information, such as (amongst other things), your first and last name, screen name, email address, postal address, telephone number, details about your telephone device (e.g. mobile phone) and your telephone service provider (“personal information”) and your medical aid details and banking details.

8. STORING YOUR PERSONAL INFORMATION

    1. I store the physical and electronic copies of your personal information in South Africa.
    2. Your information will not be stored for longer than is necessary for the purposes described in this privacy policy.

9. CHANGES TO THIS PRIVACY POLICY

    1. From time to time, I may revise this privacy policy to reflect practice initiatives, changes in legislation or technology or changes in my practice regarding the collection and use of personal information. If I decide to change this privacy policy, the changes will be updated in my privacy policy and can be requested at info@daniellevanrooyen.co.za. The changes will be posted on my website: daniellevanrooyen.co.za so that you will always be informed of the latest version.
    2. I will not use or disclose personal information provided to me pursuant to this Privacy Statement in ways other than the ones described above without informing you and providing you with the opportunity to consent to such modified conditions concerning the use and disclosure of your personal information.